No two businesses are alike, and no two people are, either, so it’s tough to say “When X happens, hire a VA.” Some people will tell you to hire one immediately even if you’re just starting your business. Others will tell you to wait until you’re bringing in a profit. So, basically it’s more of a personal preference and what you feel is right for you. But, there are definitely some telltale signs that you need to start outsourcing.
#1 You’re behind on invoicing
You’re so focused on running your business and making sure to devote your time to your clients so you can give them above and beyond what they expect, that you forget to send this month’s invoices. Then you realize the cash flow seems to be on the scarce side. If you had a Virtual Assistant, you wouldn’t have to worry about it, and could concentrate on supporting your clients instead.
#2 You can’t keep up with email
You find yourself spending more and more time every day checking and answering email. You respond to someone asking about your services – because obviously it’s important to connect with your prospects too and answer their questions. Then suddenly you find that you’ve lost 30 minutes of time going back and forth in an email conversation with them. It’s time to hand this off to a VA who can answer for you or point them to (or create) a FAQ section on your website.
#3 You spend hours trying to figure out how to do a single task
For an example, let’s say you’re not familiar with setting up an opt-in page, list, follow-up autoresponders, etc. You know it needs to be done so you decide to learn how to do it yourself. But after several hours of trying to figure things out you’re not any closer to finishing the project than you were in the first place. And you’re frustrated.
Here’s a test you can use to determine if you should learn a skill or outsource it:
- Will you have to do this task repeatedly? If so, it pays to learn it. If not, outsource it.
- Do you want to learn how to do the task just because you love to learn (and have the time)? If so, go for it. If not, outsource it.
#4 You’re making little mistakes like spelling and grammar errors
Now, generally speaking this isn’t a huge deal. After all, we’re all human and it’s normal to send out content to a mailing list or publish something on the web that has an error here and there. But if you’re making more and more common mistakes like spelling/grammar errors, or forgetting to add that link, then it’s time to bring on a Virtual Assistant and have them check this stuff for you.
#5 You find yourself not having time for family and friends
Probably one of the reasons you started your business in the first place was so you had more freedom to spend time with your friends and family. So, if you get to a place where you’re ‘chained’ to your computer and find yourself saying no to family outings or lunch dates with friends, it’s time to lighten your load and hire a VA.
There are many other signs that would also suggest it’s time to bring a Virtual Assistant into your business, but these are five of the most common. And if you haven’t gotten to any of these places in your business, look at them as a ‘warning’ sign and hire a VA before you get to these points. You’ll be happy you did. 🙂
Is it time for you to outsource some tasks in order to free up time that could be better spent doing the stuff you love? Or have you already heeded the warning signs and hired an assistant? Please share what happened that made you realize it was time to get help.
Hi and welcome to Virtually Done. I’m Leslie and it’s a pleasure to meet you! If you are an online entrepreneur or small business owner struggling to find enough time in your day to concentrate on the tasks you are passionate about, I can help you!
If you would like to learn more, please contact me. I’d love to hear from you!