3 Tips for Hiring a Virtual Assistant


Hiring a Virtual Assistant

Hiring a virtual assistant to perform daily, weekly, or even occasional business-related tasks can help your business grow. But how do you find the best person for the job? In many ways, hiring a Virtual Assistant is similar to hiring office staff as you generally have to conduct interviews to determine if they have the qualifications and skills you’re looking for. In addition, you have to clearly outline what’s expected of your VA so they fully understand the scope of the job too.

1. Create a List of Specific Tasks for Your VA

Before contacting a VA service or posting a job on a freelance site like Upwork, take some time to write down what you need your virtual assistant to do for you. Be specific. Create a list of detailed tasks such as maintaining your calendar, creating your business schedule, designing websites, managing social media campaigns or even making business travel arrangements.

The ultimate goal of hiring an experienced, attentive VA is to make your life a little easier. By delegating specific tasks to your virtual assistant, you’ll have more time to focus on business growth and expansion, generating more leads and overall making sure your clients/customers are happy. In any case, having a thorough understanding of your requirements and being able to communicate these effectively is the first step in hiring the person most suitable for the job.

The ultimate goal of hiring an experienced, attentive VA is to make your life a little easier. Click To Tweet

2. Determine Specific Communication Requirements

Do you need a VA who’s available during regular business hours? Or would you rather send your VA a list of tasks for the week? Since most VAs work on an hourly basis, you’ll generally receive weekly reports that demonstrate the completion of tasks. How you decide to work with your VA is up to you of course, but you should let your VA know what you expect of them beforehand. For example, if you need to communicate with your VA during office hours, consider hiring a Virtual Assistant within your time zone.

3. Ask Specific Questions During the Interview

During the interview process, get to know prospective hires by asking questions about their background. Ask questions about their education, work experiences and maybe even their hobbies.

If you rely on specific software, apps and online tools to conduct business, ask the VA about their expertise. In some cases, you may want to offer software or database training, but if you’re looking for someone who can start immediately without too much fuss, look for someone with adequate experience in the types of software and systems you’re currently using.

If you’re not very experienced with hiring a Virtual Assistant, you’ll probably want to ask for a list of references. While it may be tempting to hire someone based on one interview, you should verify that the VA does indeed have the necessary experiences to effectively work with you.

Being as specific as possible about what you need from a VA is essential to hiring one that will benefit your growing business. Click To Tweet

As you can see, being as specific as possible about what you need from a VA is essential to hiring one that will benefit your growing business. As you become more comfortable working with your VA, you may want to expand their role by delegating additional tasks. This is precisely why maintaining clear communication when working with your virtual assistant helps you create a long-term, mutually beneficial working relationship.

Are you looking to hire a virtual assistant? Do you have an idea of what tasks you would need done and the skills that you would find of value in an assistant? Please leave your thoughts and opinions in the comments below.

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